Jobs by registration
Add a car and track the work it needs, with a named person for each job, notes, due dates and progress updates.
PRODUCT FEATURES
Tools for vehicle inspections, photo editing and preparation
Use Dealer VHC for vehicle health checks, repair approvals and pre-delivery inspection (PDI) sheets. Edit your advert photos in Photo Studio and plan preparation jobs in Prep Centre, which is free for life. Access the products you need through one business account.
01
Prep Centre: free vehicle preparation planning
Free for life. No card or paid Dealer VHC subscription required.
Calendar and countdowns
Schedule jobs and handovers in the calendar. See the days remaining and review the nearest handovers first.
Every job on the overview
Expand a car’s full job list, check progress and spot jobs that are waiting or overdue.
Handover history
Record handover, retain the preparation record and reopen the car if more work is needed.
02
Digital vehicle inspection
Give technicians a structured but flexible workshop record.
Traffic-light results
Mark inspected items as Good, Advisory or Urgent. Choose Not inspected when a check cannot be completed.
Measurements and wear estimates
Record tyre and brake measurements and estimate wear using the new-component measurements and replacement limits you enter.
Multiple faults per check
Add several applicable fault descriptions plus custom technician text against one inspection item.
Notes and photographs
Keep supporting observations and evidence images with the finding they explain.
03
Custom dealership checklists
Each dealership can use a checklist tailored to its preparation process, with checks from the supplied VHC library and custom inspection items.
Every new VHC takes a snapshot of the dealership checklist used. Invited garages follow that assigned checklist, and later template changes apply only to future inspections without silently changing an existing vehicle record.
04
Garage estimates and customer authorisation
Garages with customer VHCs enabled can share findings, quote for repairs and request customer approval.
Repair pricing
Add parts, labour, VAT and a recommendation to relevant advisory or urgent findings.
Time-limited customer report
Share a report showing the vehicle’s condition, photographs and quoted repairs. Customers can review the findings and respond to each quote.
Customer repair decisions
Let the customer respond to each quoted item and retain the submitted decision with the VHC.
Track approved repairs
Show accepted jobs together with a clear outstanding count for the workshop team.
05
Completed preparation and PDI sheets for buyers
Dealership preparation does not require approval from the vehicle’s buyer. The dealership approves repairs assigned to an external garage, while in-house teams record work as they complete it. The original findings and work history remain in the VHC.
The dealership can issue a PDI sheet while some work is still outstanding. Completed jobs remain in their checklist position as Good without earlier internal details, while unfinished advisory or urgent findings remain visible.
06
Dealership and garage collaboration
Assign inspections to an external garage while keeping other vehicle records private.
Dealer-created vehicle records
The dealership enters the basic vehicle and booking details before assigning a VHC to an invited garage.
Access to assigned vehicles
The garage sees only dealership vehicles assigned to its business.
Locked dealer information
Garage users can inspect the vehicle but cannot change dealer-controlled vehicle and customer fields.
Separate customer inspections
Inside a dealer workspace, the garage works on assigned inspections. Its separate customer-VHC access does not give it access to other dealer vehicles.
07
Separate business workspaces
Each dealership has its own vehicle records, inspection history and invited-garage connections. Garages see their assigned dealer inspections and keep their own customer VHCs in a separate workspace.
Your team’s workspace keeps its records separate from unrelated businesses.
08
Branded documents, support and shared sign-in
Your business on each report
Use your logo, contact information and company details on customer reports and buyer PDI sheets.
Private support conversations
Keep questions and replies in the support area, with notifications for unread replies.
Choose your product
Sign in with a password or email code and choose Dealer VHC, Photo Studio or Prep Centre. Switch between available products without another sign-in.
09
Photo Studio: vehicle listing photos
A dedicated photo workspace, separate from your inspection records.
Exterior, interior and detail editing
Process mixed batches using automatic photo-type detection or choose the type for each photo. Adjust lighting, add instructions and optionally switch off an infotainment screen in interior photos.
Reusable dealership backgrounds
Save and name your backgrounds. Choose natural placement for blended light and shadows, or exact background mode to keep the original background unchanged.
Saved batches and refinements
Resume saved uploads, review failed items before retrying and refine completed photos while retaining the previous version.
Registration folders and downloads
Organise saved photos by vehicle registration, sort your library and download individual images or ZIP files. Saved photos are retained for 120 days.
10
Photo Studio wallet and invoicing
One-off Stripe top-ups
Add funds in whole pounds, with each top-up meeting the current minimum. Your Photo Studio wallet remains separate from your Dealer VHC subscription.
Wallet balance and remaining edits
See available funds, reserved funds for work in progress and how many edits your balance covers at the current price. If an edit fails, the amount set aside for it is returned to your available balance.
Invoices for completed payments
Browse current and older Photo Studio payments in the Invoices tab. View invoices, check the totals and any VAT charged, and download them as PDFs.
COMMON QUESTIONS
Frequently asked questions
Do I need a paid subscription for Prep Centre?
No. Prep Centre is free for life and does not require a paid Dealer VHC subscription or Photo Studio purchase. Sign in to your business account and choose Prep Centre.
Is Photo Studio included in the VHC subscription price?
Photo Studio uses a separate wallet for photo edits when paid editing is enabled. The current price per edit and minimum top-up are displayed inside the studio. VHC subscription payments do not add money to the photo wallet.
Can I download invoices for Photo Studio payments?
Yes. Open Photo Studio, choose Invoices, then select a completed payment to view its invoice or download it as a PDF. An invoice may take a short time to become available after payment.
Can users enter their own fault text?
Yes. Technicians can select applicable fault descriptions and add their own text, notes and evidence when the supplied choices do not fully describe the finding.
Can a check have more than one fault?
Yes. Dealer VHC supports multiple faults against one check so separate observations do not have to be combined into a vague result.
Can checks with no defects be recorded quickly?
Yes. Every checklist item has its own Fast pass action. It records only that inspected item as no defect found and does not change any other check or overwrite tyre and brake measurements.
Do invited garages share one login?
No. Garage staff use individual accounts within their own business workspace.
Bring inspections, approvals and handovers into one record.
Set up a secure Dealer VHC workspace for your dealership.
Create a dealership workspace